Requirements concerning travel expense claims

🔗Travel expense claims must state

• Name, address and signature of employee (possibly through an electronic signature)
• Date and time of departure and return
• Purpose of the journey
• The event that the employee participated in

In connection with subsistence allowance claims involving overnight stays, the travel expense claim must also state the following:

• Name and address of the accommodation. This does not apply when the employee arranges the accommodation themselves and receives a night supplement, e.g. in the case of private accommodation. In the case of several accommodation providers, the dates of the overnight stays must also be stated.
• Type of accommodation broken down between hotel, boarding house or private accommodation

In the case of car allowance claims, travel expense claims must also state the following:

• Travel route with statement of start and end points, local travel at the assignment location and the reason for any diversions
• Total distance travelled, for example, calculated on the basis of the car's odometer at the start and end of each business journey, GPS-based electronic log book or online map programme.
• Names of passengers for which a passenger supplement is being claimed

In the case of refunds, travel expense claims must also state the following:

• Receipts for all expenses (e.g. flights, tax and accommodation)

Certain petty expenses such as road tolls, car parking charges, etc. may be added without a receipt being required.