Organization and roles in association

The annual meeting shall deal with the matters that they are required to do by the articles of association. Examples of matters that are normally dealt with at the annual meeting are the annual accounts, budget, annual report and, if applicable, election of the board.

In addition to the chairman of the board, the board may consist of ordinary board members and deputy members. Everyone who is elected as a board member or deputy board member must be registered with the Brønnøysund Register Centre on a coordinated register notification, and the minutes from the annual meeting showing the election of the board must be attached. All board members and deputy members, must confirm that they are taking on the role by signing a coordinated register notification when the notification is sent.

The board has the ultimate responsibility for the co-operative's operations. Externally, it is the board of directors that can commit the company to third parties. This means that the entire board must sign agreements that the company enters into. If the board wants to change this, they can give named people or specific roles access to sign on behalf of the company. For example, the chairman of the board alone can be given the right to sign for the company, possibly jointly with someone else. This is called signature right and must be reported to the Brønnøysund Register Centre on the Coordinated register notification. The minutes from the board meeting must be attached and here it must be clearly stated who has been assigned a signature. 

The same applies if the board wishes to award power of procuration. Please note that power of procuration can only be granted in commercial associations, these are associations that are registered in the Register of Business Enterprises.

If the association has fewer than two members, then the activity must be deleted.